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Virtual Data Room Market by Business Function (Marketing and Sales, Legal, Finance, and Workforce Management), Component (Software and Services), Deployment Mode, Organization Size, Industry Vertical, and Region - Global Forecast to 2025

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Date: 08-May-2020
No. of pages: 178
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The global virtual data room market size to grow at a CAGR of 14.4% during the forecast period

The virtual data room market size is projected to grow from USD 1.4 billion in 2020 to USD 2.7 billion by 2025, at a Compound Annual Growth Rate (CAGR) of 14.4% during the forecast period. The major factors driving the growth of the virtual data room market includes increasing volumes of business data due to complexities arising from mergers and acquisitions activities and rising need for intellectual property and risk management.

Based on deployment type, the cloud deployment segment to grow at a higher CAGR during the forecast period

The cloud deployment mode offers operational flexibility and real-time deployment ease to companies, which could be the reason why cloud-based virtual data room solutions are gaining higher traction than on-premises virtual data room solutions. It also offers numerous benefits, including reduced operational costs, simple deployment process, and higher scalability in terms of connected resources. The cloud-based virtual data room solutions comprise applications with a set of multiple services that are compliant with the service-oriented architecture and provide robust transformation processes to meet business objectives. The cloud deployment mode provides additional flexibility for business operations and real-time deployment ease to companies that implement real-time analysis.

Based on industry vertical, the Government segment to grow at the highest CAGR during the forecast period

Government agencies deal with the most critical data and handle various activities, including managing investor meetings, tackling regulatory requests, conducting merger and acquisition contract discovery, performing investigations and audits, and handling Freedom of Information Act (FOIA) and public record requests. The governments across the globe are always looking out for leading investors to help build new infrastructures and offer them with stakes from railway and road assets, power plants, and ports. These transactions and activities involve the sharing of large amounts of data and lengthy files. The physical access to these files can be vulnerable to data breaches, and if the data reaches wrong hands, it can cause the governments considerable loss. Therefore, the governments adopt virtual data room solutions to share confidential files securely, thereby minimizing the complexities involved in the data sharing process and providing controlled access to the parties involved in transaction.

Among regions, APAC to grow at the highest CAGR during the forecast period

Developed economies such as Japan, Australia, and New Zealand, along with developing economies (China and India) are using virtual data room software and services across different industry verticals to provide effective solutions. The rapid growth of the virtual data room market in the APAC region can be attributed to the massive growth in business deals and transactions, such as mergers and acquisitions, joint ventures, and fundraising, across all the industry verticals in the APAC region. The rapid expansion of domestic enterprises as well as development of infrastructure are some of the important factors expected to drive the growth of the virtual data room market in APAC. Citrix, iDeals Solutions, and SmartRoom are some of the companies that offer virtual data room software and solutions in the APAC region to provide insights across various end-user segments.

In-depth interviews were conducted with Chief Executive Officers (CEOs), innovation and technology directors, system integrators, and executives from various key organizations operating in the virtual data room market.


  • By Company: Tier I: 15%, Tier II: 40%, and Tier III: 45%

  • By Designation: C-Level Executives: 50%, Directors: 30%, and Others: 20%

  • By Region: North America: 25%, Europe: 30%, APAC: 30%, MEA: 10%, and Latin America: 5%


The report includes the study of the key players offering virtual data room solutions and services. The major vendors profiled in the study  are Citrix (US), Intralinks (US), Firmex (Canada), Datasite (US), iDeals Solutions (US), Drooms (Germany), EthosData (UK), SecureDocs (US), Brainloop (Germany), Ansarada (Australia), SmartRoom (US), CapLinked (US), Vault Rooms (US), Vitrium Systems (Canada), Onehub (US), ShareVault (US), HighQ (UK), DFIN (US), FORDATA (Poland), and Digify (Singapore). It also includes an in-depth competitive analysis of the key players in the virtual data room market, along with their company profiles, business overviews, product offerings, recent developments, and market strategies.

Research Coverage

The market study covers the various segments of the virtual data room segments. It aims at estimating the market size and the growth potential of this market, across different segments, such as component, deployment mode, organization size, business function, vertical, and region. The study further includes an in-depth competitive analysis of the key players in the market, along with their company profiles, key observations related to product and business offerings, recent developments, and key market strategies.

Key Benefits of Buying the Report

The report will help the market leaders/new entrants in this market with information on the closest approximations of the revenue numbers for the overall virtual data room and the sub segments. This report will help stakeholders understand the competitive landscape and gain more insights to position their businesses better and to plan suitable go-to-market strategies. The report further helps stakeholders understand the pulse of the market and provides them with information on key market drivers, restraints, challenges, and opportunities.

Virtual Data Room Market by Business Function (Marketing and Sales, Legal, Finance, and Workforce Management), Component (Software and Services), Deployment Mode, Organization Size, Industry Vertical, and Region - Global Forecast to 2025

Table Of Contents

1 Introduction
1.1 Objectives Of The Study
1.2 Market Definition
1.2.1 Inclusions And Exclusions
1.3 Market Scope
1.3.1 Market Segmentation
1.3.2 Regions Covered
1.3.3 Years Considered For The Study
1.4 Currency Considered
1.5 Stakeholders

2 Research Methodology
2.1 Research Data
2.1.1 Secondary Data
2.1.2 Primary Data
2.1.2.1 Breakup Of Primary Profiles
2.1.2.2 Key Industry Insights
2.2 Market Breakup And Data Triangulation
2.3 Market Size Estimation
2.3.1 Top-Down Approach
2.3.2 Bottom-Up Approach
2.4 Market Forecast
2.5 Competitive Leadership Mapping Research Methodology
2.5.1 Vendor Inclusion Criteria
2.6 Assumptions For The Study
2.7 Limitations Of The Study

3 Executive Summary

4 Premium Insights
4.1 Attractive Opportunities In The Market
4.2 Top 3 Business Functions
4.3 Virtual Data Room Market, By Region
4.4 Virtual Data Room Market In North America, By Business Function And Industry Vertical

5 Market Overview And Industry Trends
5.1 Introduction
5.2 Market Dynamics
5.2.1 Drivers
5.2.1.1 Increasing Volumes Of Business Data Due To Complexities Arising From Merger And Acquisition Activities
5.2.1.2 Growing Need For Regulation And Compliance Management
5.2.1.3 Rising Need For Intellectual Property And Risk Management
5.2.2 Restraints
5.2.2.1 Cybersecurity Issues
5.2.2.2 Presence Of Data Silos
5.2.3 Opportunities
5.2.3.1 Increasing Adoption Of Vdr Software And Services Among Smes
5.2.3.2 Growing Interest Of Corporates In Investing In Technology Solutions
5.2.3.3 Increasing Need For Deploying Specific Tools And Technologies To Increase Data Access And Data Convergence
5.2.4 Challenges
5.2.4.1 Inconsistent Business Semantics
5.2.4.2 Data Privacy And Data Integration Issues
5.3 Impact Of Covid-19 On Virtual Data Room Market
5.4 Industry Trends
5.4.1 Use Cases
5.4.1.1 Use Case 1: To Perform Due Diligence Activities In The Business Units In Mea
5.4.1.2 Use Case 2: To Get A Solution That Can Share Business-Critical Documents With Various Parties Dealing With Internal And External Affairs, And Maintain The Deal Process
5.4.1.3 Use Case 3: To Enable Employees, Partners, And Consultants To Access And Share Sensitive Information Digitally In A Controlled And Secured Environment
5.4.1.4 Use Case 4: To Improve Project Management For Presenting Matter Report Services
5.4.1.5 Use Case 5: To Streamline The M&A Process
5.5 Regulatory Implications
5.5.1 General Data Protection Regulation
5.5.2 The International Organization For Standardization 27001
5.5.3 Sarbanes-Oxley Act Of 2002
5.6 Value Chain Analysis

6 Virtual Data Room Market, By Component
6.1 Introduction
6.1.1 Components: Market Drivers
6.2 Software
6.3 Services
6.3.1 Professional Services
6.3.1.1 Consulting Services
6.3.1.2 Support And Maintenance Services
6.3.2 Managed Services

7 Virtual Data Room Market, By Deployment Mode
7.1 Introduction
7.1.1 Deployment Modes: Market Drivers
7.2 On-Premises
7.3 Cloud

8 Virtual Data Room Market, By Organization Size
8.1 Introduction
8.1.1 Organization Size: Market Drivers
8.2 Large Enterprises
8.3 Small And Medium-Sized Enterprises

9 Virtual Data Room Market, By Business Function
9.1 Introduction
9.1.1 Business Functions: Market Drivers
9.2 Marketing And Sales
9.3 Legal
9.4 Finance
9.5 Workforce Management

10 Virtual Data Room Market, By Industry Vertical
10.1 Introduction
10.1.1 Industry Verticals: Market Drivers
10.2 Banking, Financial Services, And Insurance
10.3 Retail And Ecommerce
10.4 Government
10.5 Healthcare And Life Sciences
10.6 Telecommunications And It
10.7 Real Estate
10.8 Others

11 Virtual Data Room Market, By Region
11.1 Introduction
11.2 North America
11.2.1 North America: Market Drivers
11.2.2 United States
11.2.3 Canada
11.3 Europe
11.3.1 Europe: Market Drivers
11.3.2 United Kingdom
11.3.3 Germany
11.3.4 France
11.3.5 Rest Of Europe
11.4 Asia Pacific
11.4.1 Asia Pacific: Virtual Data Room Market Drivers
11.4.2 India
11.4.3 Singapore
11.4.4 China
11.4.5 Rest Of Asia Pacific
11.5 Middle East And Africa
11.5.1 Middle East And Africa: Market Drivers
11.5.2 Middle East
11.5.3 South Africa
11.6 Latin America
11.6.1 Latin America: Market Drivers
11.6.2 Brazil
11.6.3 Mexico
11.6.4 Rest Of Latin America

12 Competitive Landscape
12.1 Competitive Leadership Mapping
12.1.1 Visionary Leaders
12.1.2 Innovators
12.1.3 Dynamic Differentiators
12.1.4 Emerging Companies

13 Company Profiles
13.1 Introduction
(Business Overview, Software & Services, Key Insights, Recent Developments, Swot Analysis,)*
13.2 Citrix
13.3 Intralinks
13.4 Firmex
13.5 Datasite
13.6 Ideals Solutions
13.7 Drooms
13.8 Ethos Data
13.9 Securedocs
13.10 Brainloop
13.11 Ansarada
13.12 Smartroom
13.13 Caplinked
13.14 Vault Rooms
13.15 Vitrium Systems
13.16 Onehub
13.17 Sharevault
13.18 Highq
13.19 Donnelley Financial Solutions
13.20 Fordata
13.21 Digify
*Details On Business Overview, Software & Services, Key Insights, Recent Developments, Swot Analysis, Might Not Be Captured In Case Of Unlisted Companies.
13.22 Right To Win

14 Appendix
14.1 Discussion Guide
14.2 Knowledge Store: Marketsandmarkets’ Subscription Portal
14.3 Available Customization
14.4 Related Reports
14.5 Author Details

List Of Tables

Table 1 United States Dollar Exchange Rate, 2017–2019
Table 2 Factor Analysis
Table 3 Evaluation Criteria
Table 4 Virtual Data Room Market Size And Growth, 2018–2025 (Usd Million)
Table 5 Covid-19 Impact: Market Size, 2018 – 2025 (Usd Million)
Table 6 Covid-19 Impact : Market, By Region, 2018–2025 (Usd Million)
Table 7 Market Size, By Component, 2018–2025 (Usd Million)
Table 8 Software: Market Size, By Region, 2018–2025 (Usd Million)
Table 9 Services: Market Size, By Type, 2018–2025 (Usd Million)
Table 10 Services: Market Size, By Region, 2018–2025 (Usd Million)
Table 11 Professional Services: Market Size, By Type, 2018–2025 (Usd Million)
Table 12 Professional Services: Market Size, By Region, 2018–2025 (Usd Million)
Table 13 Consulting Services Market Size, By Region, 2018–2025 (Usd Million)
Table 14 Support And Maintenance Services Market Size, By Region, 2018–2025 (Usd Million)
Table 15 Managed Services: Market Size, By Region, 2018–2025 (Usd Million)
Table 16 Virtual Data Room Market Size, By Deployment Mode, 2018–2025 (Usd Million)
Table 17 On-Premises: Market Size, By Region, 2018–2025 (Usd Million)
Table 18 Cloud: Market Size, By Region, 2018–2025 (Usd Million)
Table 19 Virtual Data Room Market Size, By Organization Size, 2018–2025 (Usd Million)
Table 20 Large Enterprises: Market Size, By Region, 2018–2025 (Usd Million)
Table 21 Small And Medium-Sized Enterprises: Market Size, By Region, 2018–2025 (Usd Million)
Table 22 Virtual Data Room Market Size, By Business Function, 2018–2025 (Usd Million)
Table 23 Marketing And Sales: Market Size, By Region, 2018–2025 (Usd Million)
Table 24 Legal: Market Size, By Region, 2018–2025 (Usd Million)
Table 25 Finance: Market Size, By Region, 2018–2025 (Usd Million)
Table 26 Workforce Management: Market Size, By Region, 2018–2025 (Usd Million)
Table 27 Virtual Data Room Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 28 Banking, Financial Services, And Insurance: Market Size, By Region, 2018–2025 (Usd Million)
Table 29 Retail And Ecommerce: Market Size, By Region, 2018–2025 (Usd Million)
Table 30 Government: Market Size, By Region, 2018–2025 (Usd Million)
Table 31 Healthcare And Life Sciences: Market Size, By Region, 2018–2025 (Usd Million)
Table 32 Telecommunications And It: Market Size, By Region, 2018–2025 (Usd Million)
Table 33 Real Estate: Market Size, By Region, 2018–2025 (Usd Million)
Table 34 Others: Market Size, By Region, 2018–2025 (Usd Million)
Table 35 Virtual Data Room Market Size, By Region, 2018–2025 (Usd Million)
Table 36 North America: Market Size, By Component, 2018–2025 (Usd Million)
Table 37 North America: Virtual Data Room Market Size, By Service, 2018–2025 (Usd Million)
Table 38 North America: Market Size, By Professional Service, 2018–2025 (Usd Million)
Table 39 North America: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 40 North America: Market Size, By Organization Size, 2018–2025 (Usd Million)
Table 41 North America: Market Size, By Deployment Mode, 2018–2025 (Usd Million)
Table 42 North America: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 43 North America: Market Size, By Country, 2018–2025 (Usd Million)
Table 44 United States: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 45 United States: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 46 Canada: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 47 Canada: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 48 Europe: Virtual Data Room Market Size, By Component, 2018–2025 (Usd Million)
Table 49 Europe: Market Size, By Service, 2018–2025 (Usd Million)
Table 50 Europe: Market Size, By Professional Service, 2018–2025 (Usd Million)
Table 51 Europe: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 52 Europe: Market Size, By Organization Size, 2018–2025 (Usd Million)
Table 53 Europe: Market Size, By Deployment Mode, 2018–2025 (Usd Million)
Table 54 Europe: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 55 Europe: Market Size, By Country, 2018–2025 (Usd Million)
Table 56 United Kingdom: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 57 United Kingdom: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 58 Germany: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 59 Germany: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 60 France: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 61 France: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 62 Rest Of Europe: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 63 Rest Of Europe: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 64 Asia Pacific: Virtual Data Room Market Size, By Component, 2018–2025 (Usd Million)
Table 65 Asia Pacific: Market Size, By Service, 2018–2025 (Usd Million)
Table 66 Asia Pacific: Market Size, By Professional Service, 2018–2025 (Usd Million)
Table 67 Asia Pacific: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 68 Asia Pacific: Market Size, By Organization Size, 2018–2025 (Usd Million)
Table 69 Asia Pacific: Market Size, By Deployment Mode, 2018–2025 (Usd Million)
Table 70 Asia Pacific: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 71 Asia Pacific: Market Size, By Country, 2018–2025 (Usd Million)
Table 72 India: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 73 India: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 74 Singapore: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 75 Singapore: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 76 China: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 77 China: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 78 Rest Of Asia Pacific: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 79 Rest Of Asia Pacific: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 80 Middle East And Africa: Virtual Data Room Market Size, By Component, 2018–2025 (Usd Million)
Table 81 Middle East And Africa: Market Size, By Service, 2018–2025 (Usd Million)
Table 82 Middle East And Africa: Market Size, By Professional Service, 2018–2025 (Usd Million)
Table 83 Middle East And Africa: Market Size, By Organization Size, 2018–2025 (Usd Million)
Table 84 Middle East And Africa: Market Size, By Deployment Mode, 2018–2025 (Usd Million)
Table 85 Middle East And Africa: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 86 Middle East And Africa: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 87 Middle East And Africa: Market Size, By Country, 2018–2025 (Usd Million)
Table 88 Middle East: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 89 Middle East: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 90 South Africa: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 91 South Africa: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 92 Latin America: Virtual Data Room Market Size, By Component, 2018–2025 (Usd Million)
Table 93 Latin America: Market Size, By Service, 2018–2025 (Usd Million)
Table 94 Latin America: Market Size, By Professional Service, 2018–2025 (Usd Million)
Table 95 Latin America: Market Size, By Organization Size, 2018–2025 (Usd Million)
Table 96 Latin America: Market Size, By Deployment Mode, 2018–2025 (Usd Million)
Table 97 Latin America: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 98 Latin America: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 99 Latin America: Market Size, By Country, 2018–2025 (Usd Million)
Table 100 Brazil: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 101 Brazil: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 102 Mexico: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 103 Mexico: Market Size, By Business Function, 2018–2025 (Usd Million)
Table 104 Rest Of Latin America: Market Size, By Industry Vertical, 2018–2025 (Usd Million)
Table 105 Rest Of Latin America: Market Size, By Business Function, 2018–2025 (Usd Million)

List Of Figures

Figure 1 Virtual Data Room Market: Research Design
Figure 2 Market Size Estimation Methodology- Approach 1 (Supply Side): Revenue Of Software/Services Of The Market
Figure 3 Market Size Estimation Methodology - Approach 2- Bottom-Up (Supply Side): Collective Revenue Of All Software/Services Of The Market
Figure 4 Market Size Estimation Methodology - Approach 3 - Top-Down (Demand Side): Share Of Virtual Data Room Through Overall Virtual Data Room Spending
Figure 5 Top-Down And Bottom-Up Approaches
Figure 6 Virtual Data Room Market Snapshot, By Component
Figure 7 Market Snapshot, By Service
Figure 8 Market Snapshot, By Deployment Mode
Figure 9 Market Snapshot, By Organization Size
Figure 10 Market Snapshot, By Business Function
Figure 11 Market Snapshot, By Industry Vertical
Figure 12 Market Snapshot, By Region
Figure 13 Increasing Spending On Secure Document Sharing And Storage Solutions Geared Toward Information-Sensitive Applications By Enterprises To Drive The Virtual Data Room Market Growth
Figure 14 Finance Segment To Hold The Largest Market Size During The Forecast Period
Figure 15 North America To Hold The Highest Market Share In 2020
Figure 16 Finance Segment And Banking, Financial Services, And Insurance Industry Vertical To Account For The Highest Shares In The Market In 2020
Figure 17 Drivers, Restraints, Opportunities, And Challenges
Figure 18 Software Segment To Hold A Larger Market Size During The Forecast Period
Figure 19 Managed Services Segment To Grow At A Higher Cagr During The Forecast Period
Figure 20 Consulting Services Segment To Grow At A Higher Cagr During The Forecast Period
Figure 21 Cloud Segment To Grow At A Higher Cagr During The Forecast Period
Figure 22 Small And Medium-Sized Enterprises Segment To Grow At A Higher Cagr During The Forecast Period
Figure 23 Marketing And Sales Segment To Register The Highest Cagr During The Forecast Period
Figure 24 Bfsi Industry Vertical To Have The Highest Market Size During The Forecast Period
Figure 25 Asia Pacific To Grow At The Highest Cagr During The Forecast Period
Figure 26 India To Register The Highest Cagr During The Forecast Period
Figure 27 North America: Market Snapshot
Figure 28 Asia Pacific: Market Snapshot
Figure 29 Virtual Data Room Market (Global) Competitive Leadership Mapping, 2020
Figure 30 Citrix: Company Snapshot
Figure 31 Citrix: Swot Analysis
Figure 32 Intralinks: Swot Analysis
Figure 33 Firmex: Swot Analysis
Figure 34 Datasite: Swot Analysis
Figure 35 Ideals Solutions: Swot Analysis
Figure 36 Donnelley Financial Solutions: Company Snapshot

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